IFTA Filings and IRP Reporting
Support for accurate IFTA and IRP submissions
IFTA fuel tax filings and IRP registration reporting are essential responsibilities for trucking companies, and they require precise record keeping. Fuel purchases, miles traveled in each state and vehicle details must all be accurate and properly documented. Missing records, incorrect entries or incomplete data can lead to penalties, delays and unnecessary stress. Rouff Consulting provides organized support to help keep these filings accurate, timely and manageable.
Our work focuses on the foundation of accurate submissions, which is clean bookkeeping. By maintaining organized fuel summaries, mileage records and settlement data, we make it easier for you to complete required filings without the pressure that often arises at the end of each quarter or during registration renewal. With around twenty years of experience, we understand how IFTA and IRP reporting works and how to prepare the numbers in a way that reduces errors and keeps you compliant.
IFTA and IRP services
IFTA requires quarterly reporting of miles and fuel purchased in each state or province. IRP requires accurate reporting of mileage for registration fee calculations. Both systems depend on detailed and reliable records. Rouff Consulting provides support by organizing the financial and operational data that these filings rely on.
We review your statements, receipts, fuel card reports and settlement sheets to help prepare the correct data. We structure information in a clear format so that IFTA and IRP submissions are easier for you to complete and less likely to be flagged for inconsistencies. Our aim is to help you move through each filing period with confidence.
Why IFTA and IRP accuracy matters
Both IFTA and IRP are built on trust and verification. When numbers are accurate, filings pass smoothly and you avoid issues such as interest charges, penalties or audit concerns. When records are inconsistent, the cost can quickly add up.
Accurate filings also protect your business reputation. Carriers that maintain clean, consistent records are less likely to face repeated audits or registration complications. Reliable submissions help you stay focused on freight rather than paperwork.
For owner operators and small fleets, errors can be especially costly. Filing mistakes often take time to correct and can delay renewals or cause unexpected expenses. By organizing your financial data correctly from the start, we help prevent these issues and give you a dependable process for each reporting period.
Key benefits
of Rouff Consulting IFTA and IRP support
Reliable record preparation
We prepare the financial and mileage information needed for your filings by ensuring your records are organized, complete and consistent. This makes it easier for you to submit accurate forms on time.
Reduced risk of penalties
Accurate information lowers the likelihood of errors that lead to penalties or audit concerns. By creating a clear and dependable structure for your records, we help protect your business from costly mistakes.
Clear tracking of miles and fuel
We help establish a process for tracking your miles and fuel purchases so that each quarter is manageable rather than overwhelming. This is especially helpful for busy owner operators and growing fleets.
Support for small fleets and owner operators
We work with carriers of up to around twenty trucks and understand how varying routes, fuel stops and settlement systems influence your data. Our support is tailored to the size and structure of your operation.
Consistent remote service
Our work is fully remote, making it easy to send documents and receive organized reports no matter where your trucks operate. This gives you reliable support without requiring office staff or time away from the road.
How Rouff Consulting supports your filings
Initial review
We review your current records, reports and previous filings to understand how your data is structured. If records need adjustment or cleanup, we help organize the information before the next filing period.
Ongoing record maintenance
Accurate filings depend on day to day record keeping. We maintain your books, organize fuel and mileage data and prepare the information you will need for quarterly IFTA and yearly IRP submissions.
Preparation of detailed reports
We format your mileage and fuel information so that you can complete required filings with less stress and greater accuracy. This includes reviewing fuel card summaries, checking for inconsistencies and ensuring your numbers match across sources.
Support during filing periods
When filing periods approach, we help review your data, answer questions and prepare the structured information needed for accurate submissions. Our goal is to give you confidence as you complete each filing.
Clear communication throughout the process
We stay available during long business hours by phone and email to make sure you receive support when you need it. Whether you are on the road or in the office, you can reach us with questions at any stage.
Initial review
We review your current records, reports and previous filings to understand how your data is structured. If records need adjustment or cleanup, we help organize the information before the next filing period.
Ongoing record maintenance
Accurate filings depend on day to day record keeping. We maintain your books, organize fuel and mileage data and prepare the information you will need for quarterly IFTA and yearly IRP submissions.
Preparation of detailed reports
We format your mileage and fuel information so that you can complete required filings with less stress and greater accuracy. This includes reviewing fuel card summaries, checking for inconsistencies and ensuring your numbers match across sources.
Support during filing periods
When filing periods approach, we help review your data, answer questions and prepare the structured information needed for accurate submissions. Our goal is to give you confidence as you complete each filing.
Clear communication throughout the process
We stay available during long business hours by phone and email to make sure you receive support when you need it. Whether you are on the road or in the office, you can reach us with questions at any stage.
Frequently asked questions
FAQ's
Do you file IFTA and IRP forms directly
We assist in preparing the financial and operational data required for accurate submissions. With organized records, you can complete the filings properly and confidently.
Can you help if my records are not organized
Yes. Many clients come to us with disorganized mileage and fuel records. We review, correct and structure the data so that future filings become manageable.
Do you work with single truck operations and small fleets
Yes. We support owner operators and fleets of up to around twenty trucks with organized bookkeeping and filing preparation.
How do I share my fuel and mileage data
You can send fuel summaries, settlement sheets and related records electronically through secure tools. We process everything remotely.
Does accurate bookkeeping really affect IFTA and IRP
Yes. Correct entries make filings easier and reduce the risk of penalties. Inaccurate books often cause inconsistencies in filings that lead to fines or audit concerns.
Connect with Rouff Consulting
Business hours
Monday through Friday 9am-9pm Eastern time
If you want support to prepare accurate data for your IFTA and IRP filings, reach out to Rouff Consulting. We will review your records, help organize your information and give you a dependable structure that makes every filing period easier to manage.